Job title: Accounts Payable (AP) Manager
Company: Halff Associates
Job description: Accounts Payable (AP) Manager-Richardson, TXHalff has an immediate opening for an Accounts Payable (AP) Manager in our Richardson, TX office.Role DescriptionThe Accounts Payable (AP) Manager serves as a supervisor, subject matter expert, and teammate on all accounts payable matters. They have superior analytical, technical, organizational, and communication skills to manage the growing role of AP in our operations. The AP Manager contributes to company success by driving compliant, accurate, timely and consistent processes contributing to timely, efficient, and accurate cash planning and disbursement for the company and its vendors. Responsibilities include balancing day-to-day management of the AP workflow, overseeing AP staff, and continuous review and enhancement of process, functions, and capabilities to improve cash flow and ensure excellent vendor services. The ideal candidate will have AP managerial experience for a large A&E firm and a strong background in data analysis and AI-driven process improvement.Responsibilities
- Ensure timely and accurate payment of invoices and professional response to vendor payment inquiries
- Utilize advanced analytics to carry out reconciliation, payment, and dispute resolution with vendors
- Research vendor account and transaction details to resolve irregularities
- Utilize/develop various reports to manage daily workflows and proactively identify key trends and variances impacting cash flow, clean books, and vendor service
- Continually review payment planning methods to improve cash position, efficiency metrics, financial ratios, including establishing staff responsibilities, payment parameters, and setting measurable goals
- Serve as the primary escalation resource for priority items in payables
- Effectively drive a culture of collaboration, accountability, and vendor service, supported by data-driven decision-making
- Audit work of AP staff to maintain efficiency and accuracy
- Direct management of staff members, including performance management, coaching, and mentoring, with a focus on developing analytical skills
- Alert management to irregularities, trends, and areas of concern with supplier payments and cash flow through predictive analytics
- Act as a liaison to external third parties such as bank operations
- Run, review, and analyze reporting and provide assessment and feedback of current Key Performance Indicators (KPI) outcomes for the department to staff, direct manager, and senior leadership.
- Ensure proper coding procedures are set and executed for invoices and ensure GAAP accounting is followed in compliance with guidelines
- Proactively Review and update Procedures and/or establish new procedures, when necessary, to ensure continued efficiencies and accuracy ii he team.
- Create Standard Operating Procedures and Training Manuals for payables function
- Lead month-end close review and completion for payables for all entities
- Manage vendor master setup in ERP system in compliance with master data management best practices
- Set and proactively review vendor payment terms
- Oversee the company processes related to expense reports; to include both individual and corporate credit cards
- Support in annual audit
- Support other accounting and finance team members
Qualifications & Desired Skills
- Bachelor’s Degree in Accounting, Finance, or related field
- Minimum of 4 years supervisory/management experience
- Minimum of 8 years in accounts payable
- Strong leadership, supervisory, communication, decision-making, analytical skills
- Ability to coach, motivate, and cultivate a productive staff
- Demonstrated skills in AP management, problem assessment and resolution, analysis, and collaboration across multiple departments
- Technologically savvy with extensive ERP system experience; Deltek Vantagepoint experience is a plus
- Ability to run reports, analyze data, and provide data-driven recommendations and solutions
- Excellent communication and interpersonal skills across multiple levels of an organization,
- Detail-oriented
- Strong time management skills, with an ability to multi-task and prioritize tasks against competing deadlines in a fast-paced environment
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
- Excellent oral and written communication skills
- Flexible and approachable to colleagues, leadership, and inter-departmental stakeholders
- Solid understanding of basic accounting principles and fair credit practices
- Knowledge of compliance with US GAAP
- A customer service orientation
- Proficient in Microsoft Office; advanced in Excel
#INDCompany Overview:Halff is a mid-sized, employee-owned, diverse, and multi-disciplined professional services firm designed, engineered, planned, constructed – and purposed – for people. Since 1950, we’ve been creating smart solutions that improve lives and communities by turning ideas into reality. Halff was founded on a core tenet: Focus on people, treat them well, and success will follow. It’s no wonder, then, that our employees and the culture they create result in our firm consistently being named a Top Workplace in America.Our industry-leading professionals collaborate to meet tough challenges in creative ways. Our services include: Construction Services, Energy, Environmental, Geographic Information Systems, Intelligent Transportation Systems, Land and Site Development, Planning and Landscape Architecture, MEP Engineering, Public Works, Right of Way, Structural Engineering, Subsurface Utility Engineering/Utility Coordination, Surveying, Transportation, Water Resources and Water/Wastewater.Halff has offices in the following locations:Arkansas: Bentonville, Fayetteville, Fort Smith, Little Rock, and North Little RockFlorida: Chipley, Crestview, Jacksonville, Orlando, Panama City Beach, Tallahassee, Tampa, Tavares and Temple Terrace and WindermereLouisiana: Baton Rouge and ShreveportOklahoma: Norman and Oklahoma CityTexas: Austin, Brownsville, Conroe, Corpus Christi, Flower Mound, Fort Worth, Frisco, Houston, Lubbock, McAllen, Midland, Richardson, San Antonio, and TylerWe offer excellent benefits including medical, dental, prescription, life insurance, long-term and short-term disability insurance, paid time off and holiday pay, Traditional and Roth 401(k) plans, Employee Stock Ownership Plan, Health Savings Account, 529 College Savings Plan, Flexible Spending, an Employee Assistance Plan and more.Salary is competitive and commensurate with experience.Halff is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status.Halff is a drug-free workplace. This offer of employment is contingent upon the receipt of a clear drug screen and background check prior to your first day of employment. This position may be subject to random drug testing pursuant to federal regulations.
Expected salary:
Location: Richardson, TX
Job date: Thu, 29 Aug 2024 06:31:21 GMT
